ROAD MAP FOR 2018 DISTRICT 4 WAY TEST SPEECH CONTEST
 
Timing
Activities
Responsibility
11/1/2017
1) Club Presidents to appoint Club Contest Chairs
Club Presidents
to 11/20/2017
2) Club Chairs to provide District Chair by e-mail to:
Club Chairs
   
 
Club Name + Name, Tel # and E-mail of Club Contest Chair
 
     
11/1/2017
1) Club Chairs to reach out to Area High Schools
Club Chairs
to 12/15/2017
and establish relationships with Principals and Point
 
 
of Contact at Schools (Please feel free to use the
 
 
 'Invitation letter to Principal' and 'Powerpoint
 
 
presentation' to build relationships)
 
 
2) Club Chairs to provide Point of Contacts at Schools -
Club Chairs
 
School Flyer, Contest Entry Forms, Judging Guidelines,
 
 
2018 District Contest Guide, District Poster
 
 
3) Club Chairs to initiate a publicity campaign by
Club Chairs
 
(i) engaging Club members to display District Posters
 
 
at Community Bulletin boards (ii) sending Press Releases
 
 
to local media outlets - print, radio, TV and websites
 
 
4) Club Chairs to work with Point of Contacts at Schools
Club Chairs
 
to schedule school level contests in Feb 2018
 
 
and club level contests befor March 24, 2018
 
     
12/16/2017
If all the above tasks are completed, Club Chairs and
 
to 01/15/18
District Chair may take a well deserved break from contest
 
     
01/16/18 to
Club Chairs to provide District Chair by e-mail to:
Club Chairs
2/28/2018
 
 
(i) Names of schools and # of contestants per school
 
 
(Our goal is to complete all school level contests by 02/28/18)
 
 
(ii) Club level contests - date, time, place and prizes
 
 
(Our goal is to complete all club level contests by 03/24/18)
 
     
03/01/18 to
1) Club Chairs to collect all Contest Entry Forms from Point of
Club Chairs
4/1/2018
Contact at schools
 
 
2) Club Chairs to send (i) All Contest Entry forms (ii) Filled in
Club Chairs
 
Registration and Payment forms (iii) Sponsorship check for
 
 
students, parents, accompanying Rotarians and all others
 
 
planning to attend the District Contest to:
 
 
Rotary Club of Aurora, P.O. Box 795, Aurora, OH 44202.
 
 
Make checks payable to RI District 6630
 
 
Deadline to receive forms is April 1, 2018
 
7/7/2018
District Contest begins and ends
District Chair